Disaster Planning


Article Author:
Stanley Chartoff


Article Editor:
Paul Roman


Editors In Chief:
Casey Ciresi


Managing Editors:
Avais Raja
Orawan Chaigasame
Carrie Smith
Abdul Waheed
Khalid Alsayouri
Trevor Nezwek
Radia Jamil
Patrick Le
Anoosh Zafar Gondal
Saad Nazir
William Gossman
Hassam Zulfiqar
Hussain Sajjad
Steve Bhimji
Muhammad Hashmi
John Shell
Matthew Varacallo
Heba Mahdy
Ahmad Malik
Sarosh Vaqar
Mark Pellegrini
James Hughes
Beata Beatty
Beenish Sohail
Nazia Sadiq
Hajira Basit
Phillip Hynes


Updated:
7/30/2019 3:31:29 PM

Introduction

Disasters, both natural and human-made, can occur at any time and have been increasing in frequency and number of victims. Planning and practicing for these events is a key factor for a favorable response. Since the 2001 terrorist attack on the World Trade Center, there has been an improvement in disaster preparedness and recognition of the importance of including public health and health care professionals in the planning process. There has also been an increase in government involvement at the Federal, State, and local levels. Disasters can take many forms and require healthcare leadership to take an all-hazards approach. Good planning produces effective emergency operations and improves overall preparedness.[1][2][3][4]

Issues of Concern

The basic structure for disaster planning includes the fours phases of comprehensive emergency management: mitigation, preparedness, response, and recovery. Mitigation involves preventive measures to reduce vulnerabilities. In healthcare, these include structural hardening and non-structural measures such as laws, guidelines, and surveillance. Preparedness builds capabilities to manage the impact of hazards and includes drills and exercises, education, and stockpiling supplies. A response is an action to reduce adverse actions during the disaster such as triage, treatment, and management of patient flow. Recovery involves actions to restore areas affected by the disaster to pre-disaster operations such as normal surgical schedules and billing procedures.

After September 11, 2001, the need to repair communication and coordination during a response was identified. President George W. Bush issued Homeland Security Presidential Directive-5, which tasked the Department of Homeland Security to develop a National Incident Management System (NIMS) and a National Response Plan (NRP). The NRP consolidated the plans of multiple agencies into a single document for an all-hazards response. It was superseded in 2008 with the National Response Framework (NRF). While the NRF is the plan, NIMS is the way to implement the plan and includes the creation of a Unified Command (UC) and an incident command system (ICS) – a method of command and control initially adopted by fire agencies. Healthcare uses the hospital incident command system (HICS) that establishes a standardized framework for command, communication, and coordination. Healthcare organizations are required to comply with ICS standards and participate in the national response system under NIMS and through accreditation by the Joint Commission.[5][6][7][8]

HICS uses the ICS framework and includes a command center established before or during a response and a flexible structure that can be scaled to a specific event. It uses ICS terminology to aid interaction with outside agencies improving coordination. The framework of HICS follows five basic management staff functions: command, planning, logistics, operations, and finance. 

  • The command staff includes the incident commander, the overall leader in charge of the incident as well as additional staff that includes a public information officer who disseminates information to the media; a liaison officer who coordinates with external agencies; a safety officer who ensures safety of staff, patients, and visitors, and monitors hazards; and a medical/technical specialist who is a subject matter expert depending on the specific situation.
  • The Planning staff is tasked to collect and organize information and resources and is responsible for creating the Incident Action Plan. 
  • The Logistics staff supports the incident response with food, supplies, and transportation to meet objectives. 
  • The Operations staff is in charge of tactical objectives and respond to the incident. 
  • The Finance staff track expenditures and provide funds for costs and claims.  

Under each section, there are branch managers and unit leaders that are specific to HICS for carrying out specific functions within that section.

The Joint Commission standards require the establishment of an Emergency Management Program which includes four components: a hazards vulnerability analysis (HVA), an incident management system such as HICS, the establishment of an emergency operations plan (EOP), and an exercise program for the organization. The HVA identifies potential emergencies that might affect normal operations and drives the planning process. This includes internal and external incidents. The external incidents should be based on the geographic location of the facility. Some disasters may be combined, affecting internal operations and producing external casualties such as earthquakes and hurricanes. The HVA analyzes these threats and ranks them based on impact and probability of occurrence.

The Emergency Operations Plan (EOP) provides a framework for HICS and outlines the organization’s strategy to respond to emergencies. It includes a base plan as well as functional and incident specific annexes. The base plan covers roles and authorities and response to all hazards. It includes a HICS organizational chart and describes the concept of operations. This might include the steps: recognition of the event, activation, mobilization, incident operations, demobilization, and recovery. Functional annexes should include the concept of operations for each functional section including job action sheets and forms used by that section. Incident Specific annexes should address each of the hazards identified in the HVA and include contingency plans and standard operating procedures for each event. Additional information and policies are included in support annexes and appendices as needed.

Once a plan is developed, it must become a living document to be sure it applies to current threats, goals, and priorities. Training and exercises must be conducted as information is obtained and is then used to restart the planning cycle over again. Plans should evolve as new lessons are learned, information is obtained, and priorities are updated. Regular reviews of the plan should occur and updates made after organizational or resource changes, major exercises, events, activations, or if the external environment changes. Reviews should occur annually or at a minimum every 2 years.

Clinical Significance

The principles of disaster planning only have an impact when they are used for education and training. Frequent exercises and drills are necessary, and the plans need to be implemented during actual incidents. The importance of preparedness is emphasized after every major disaster, most recently after several mass casualty terrorist incidents. There is a need for more disaster research to validate or dispute assumptions that go into disaster plans. With the increased incidence of terrorist threats, the requirement to have plans to respond to chemical, biological, and radiological incidents including decontamination procedures must be developed and exercised. Scheduled large volume occasions such as concerts or sporting events can be used to exercise emergency plans to educate and familiarize staff. Frequent drills and exercises allow for evaluation and revision of plans before the disaster occurs.[9][10]


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Disaster Planning - Questions

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What are the four phases of Comprehensive Emergency Management?



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Which is not true concerning disaster plans?



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Which of the following is the easiest to evacuate in a mass evacuation?



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What document tasked the creation of the National Incident Management System and the National Response Plan (NRP)?



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In the Hospital Incident Command System (HICS) what are the four management sections that report directly to the incident commander?



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What are the four components of an Emergency Management Program?



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The hospital has recently revised its Emergency Operations Plan (EOP). Which of the following would not provide a good opportunity to activate the Emergency Operations Center and exercise the plan?



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Disaster Planning - References

References

Feizolahzadeh S,Vaezi A,Mirzaei M,Khankeh H,Taheriniya A,Vafaeenasab M,Khorasani-Zavareh D, Barriers and facilitators to provide continuity of care to dischargeable patients in disasters: A qualitative study. Injury. 2019 Mar 18;     [PubMed]
Tam G,Chan EYY,Liu S, Planning of a Health Emergency Disaster Risk Management Programme for a Chinese Ethnic Minority Community. International journal of environmental research and public health. 2019 Mar 22;     [PubMed]
Subramaniam P,Villeneuve M, Advancing emergency preparedness for people with disabilities and chronic health conditions in the community: a scoping review. Disability and rehabilitation. 2019 Mar 23;     [PubMed]
Greco S,Lewis EJ,Sanford J,Sawin EM,Ames A, Ethical Reasoning Debriefing in Disaster Simulations. Journal of professional nursing : official journal of the American Association of Colleges of Nursing. 2019 Mar - Apr;     [PubMed]
Iserson KV, Remote Health Care at U.S. Antarctic Stations: A Comparison with Standard Emergency Medical Practice. The Journal of emergency medicine. 2019 Mar 16;     [PubMed]
Burns PL,Douglas KA,Hu W, Primary care in disasters: opportunity to address a hidden burden of health care. The Medical journal of Australia. 2019 Mar 19;     [PubMed]
Chakraborty J,Grineski SE,Collins TW, Hurricane Harvey and people with disabilities: Disproportionate exposure to flooding in Houston, Texas. Social science     [PubMed]
Schnall AH,Roth JJ,Ekpo LL,Guendel I,Davis M,Ellis EM, Disaster-Related Surveillance Among US Virgin Islands (USVI) Shelters During the Hurricanes Irma and Maria Response. Disaster medicine and public health preparedness. 2019 Feb;     [PubMed]
Papadakis G,Chalabi Z,Khare S,Bone A,Hajat S,Kovats S, Health protection planning for extreme weather events and natural disasters. American journal of disaster medicine. 2018 Fall;     [PubMed]
Sweileh WM, A bibliometric analysis of health-related literature on natural disasters from 1900 to 2017. Health research policy and systems. 2019 Feb 11;     [PubMed]

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